Exhibitor Kit

Event Location

The event is taking place at the JW Marriott Houston by the Galleria, Houston, Texas.

Exhibition Schedule

Load In/Out Times:

• Load In: December 8, 2025, 2:00pm - 7:00pm
• Load Out: December 10, 2025, 2:00pm - 5:00pm

Event times:

• Please follow the final agenda that will be distributed to you on Day 1 of the summit. We recommend you have a representative from your organization at your booth at all times, however the main networking opportunities will be during breaks (pre arranged meeting breaks, meal times)
• You can access our most up to date program here

Notes:

• Tear down can begin as early as 2:00 PM on Day 2 of the summit.
• All exhibitor materials must be removed from the facility by 5:00 PM on December 10, 2025.

Delivery & Shipping Info

SourceOne can provide advance shipping/material handling should you require this service. A link will be emailed to you shortly containing advance shipping/material handling instructions and timelines. SourceOne is to be used for advance shipping/material handling needs ONLY.

SourceOne Onsite Service Center Hours:

• December 8, 2025 from 2:00 PM – 7:00 PM
• December 10, 2025 from 2:00 PM – 5:00 PM

Please contact SourceOne directly should you have any questions relating to advance shipping/material handling arrangements ONLY:

[email protected]

Booth Order Details

Please complete your booth order using the Booth Order Form linked below. Please note that all orders placed after 11:59 PM ET on Tuesday, November 11th, 2025 will be subject to a 20% service fee. For special order items, please contact Event Operations to discuss.

All final booth orders must be received no later than Thursday, November 13th, 2025. Any orders received after this date will be subject to a 50% service fee.

Booth Packages

Each booth comes with a complimentary pipe, drape and basic name board for your 10 x 10 booth space. The drape outlines the following portion of your booth: a back panel that is 8 ft tall, and side panels that are 3 ft tall.

Please note that your booth purchase includes floor space only, allowing you full creative control over your setup. Furniture and other booth elements are not included but can be ordered on the next page.

The image shown here represents a 10x10 booth space. If your booth is a 3x3 booth space, please ensure you select the 3x3 package only.

Below is a list of pre-arranged packages in order to furnish your booth on-site, as well as sample photos of available furniture items.